my2be Enterprises Ltd (‘my2be’, ‘We’ or ‘Us’) take data protection very seriously and are committed to protecting and respecting your privacy.
This policy (together with our Terms and Conditions of Use and any other documents referred to in either document) explains how we collect, use and handle any personal information we collect from you when you use our website at www.my2be.com (our ‘Site’) and our ‘Services’.
Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. By visiting the site or using our services you are accepting and consenting to the practices described in this policy.
Collecting your personal information
Our network exists to help our members and users to connect with mentors and mentees. With this goal in mind, we may collect and process the following data about you:
Information you give us. You may give us information about you or relating to you:
- if you register to become a user of our services;
- if you send us a message through our services or correspond with us by telephone in writing or otherwise;
- as you visit web pages on our website;
- participate in a forum or other social media functions on our services;
- if you enter a competition, promotion or survey;
- if you report a problem to us; and
- from any of your activities in connection with your use of our services.
Before you can access and use all of our service’s features and services, you must register to become a user of our services.
To register, we ask that you provide us with certain personal information, which will generally include your name, email address, date of birth, academic record, professional details, profile picture and social media links (each to allow us to customise your experience), a username and a password created by you. You may also elect to upload materials to your profile that include personal information. Please do not post or add personal data to your profile that you do not want to be publically available.
Information we collect about you. With regard to each of your visits to our services, we may automatically collect the following information:
- technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, your login information, browser type and version, time zone setting, your ISP and/or mobile carrier, browser plug-in types and versions, operating system and platform, your location (if you are accessing the services from a mobile device (note that most mobile devices will allow you to prevent location data from being sent to us));
- information about your visits, including the full Uniform Resource Locators (URLs) to, through and from which you access our service (including date and time); products you viewed or searched for; page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), methods used to browse away from the page, and any phone number used to contact us.
How we use your personal information
We use your personal information in the following ways:
- to create, personalise, provide support and maintain your user account and profile for our services and to provide you with various services that are more relevant and useful to you;
- to send you information about your account, the facilities we or our related companies provide or changes or upgrades that we make to those facilities;
- to authenticate you and authorise access to our services;
- to alert you of relevant opportunities and activities
- to allow you to stay in touch, in communication and up to date with mentors and mentees.
- to suggest ‘mentors’ or ‘mentees’ for you and others;
- to allow you to seek out and be found for career opportunities;
- where appropriate:
- to promote to you, and enable you to enter, competitions that we or our third party partners may put on;
- to send you newsletters (possibly including adverts) which you may either elect to receive or may be interested in given your user account and/or profile and/to provide you with any other information or services you request that we provide.
We do not store credit card details.
We monitor for and try to prevent security breaches.
Advertising and cookies
We use ‘cookies’ and similar technologies (e.g. web beacons, pixels, ad tags, and device identifiers) to identify information about your web browser session and personalisation data each time you visit and use our services. A ‘cookie’ is a small data file that will be stored by your web browser when you access our services. These cookies do not contain any of your personal information such as name or email, the information stored in the cookie will only identify you to my2be. Cookies can be used to enhance your use of our services, as we use them to help personalise our delivery of services and material to you, such as information which is most relevant to your profile and interests.
You can set up your browser so that it does not accept our cookies. You can also manually delete our cookies from your browser. However, you will not be able to login to our services without cookies being enabled on your browser. When browsing without logging in, some features may not behave as intended when cookies are not accepted.
Cookies from other entities – ‘third party’ cookies – may also be set on your devices.
How we may share your information
We use others to help provide our services (e.g. maintenance, analysis, audit, payments, fraud detection, marketing and development). They will have access to your information as reasonably necessary to perform these tasks on our behalf and are obligated not to disclose or use it for other purposes.
We may also disclose your personal information:
- to analytics and search engine providers that assist us in improvement and optimisation of our services;
- to our related companies;
- to our professional advisors;
- to law enforcement authorities, if we suspect that an unlawful act is being committed or that such disclosure will prevent that unlawful act; or
- as otherwise required or authorised by law.
Security of your personal information
We implement security safeguards designed to protect your data, such as HTTPS. We regularly monitor our systems and services for possible vulnerabilities and attacks. However, We cannot warrant the security of any information that you send us. There is no guarantee that data may not be accessed, disclosed, altered, or destroyed by breach of any of our physical, technical, or managerial safeguards.
Third party websites
Third party integrations
If you authorize the Google Calendar integration, you will be providing us with access to read and edit the events within your calendar. my2be will use this permission to create a new event in your primary calendar for any meetings created within the platform, and to update those events as changes are made. The purpose is to keep your Google Calendar synced for convenience, and only the credentials for that access are stored. No additonal data is collected, and no data is shared externally.
Third party processors
Our carefully selected partners and service providers may process personal information about you on our behalf as described below:
Digital Marketing Service Providers
We periodically appoint digital marketing agents to conduct marketing activity on our behalf, such activity may result in the compliant processing of personal information. Our appointed data processors include:
Your access to your personal information
You are entitled to know what personal information we hold about you. You are also entitled to update or correct your personal information. If you would like to contact us in relation to your personal information, please do so by email to firstname.lastname@example.org.
We may retain your personal information as long as you continue to use the Services, have an account with us, or for as long as is necessary to fulfill the purposes outlined in the policy. You can ask to close your account by contacting us at email@example.com, and we will delete your personal information on request.
We may, however, retain personal information for an additional period as is permitted or required under applicable laws, for legal, tax, or regulatory reasons, or for legitimate and lawful business purposes.
Your rights under the General Data Protection Regulation (“GDPR”)
This GDPR comes into force on 25 May 2018 and as of that date you will have the rights set out in this section. You may be able to exercise some of these rights directly through the functionality we provide on our services. Alternatively, or where that is not possible, or if you wish to ask a question about your rights, please contact us via firstname.lastname@example.org.
You shall have the right, in accordance with the GDPR, to obtain from us the following:
- Right of confirmation
Confirmation as to whether or not personal data concerning you are being processed.
- Right of access
Free information about the personal data We store about you at any time and to receive a copy of it.
- Right to rectification
Rectification without undue delay of inaccurate personal data about you.
- Right to erasure (Right to be forgotten)
The erasure of personal data concerning you without undue delay, subject to our legal rights and obligations to retain the same.
- Right of restriction of processing
Restriction of processing where:
- you contest the accuracy of the personal data, for a period while we verify its accuracy;
- the processing is unlawful and you oppose the erasure of your personal data and request that it be restricted instead;
- we no longer need your personal data for the purposes of the processing, but do require them for the establishment, exercise or defence of legal claims; and
- you do not agree with our assessment that the processing is permitted for our “legitimate interests”, for a period while verification is carried out as to whether those interests override your own interests.
- Right to data portability
You shall have the right to have the personal data concerning you, which was provided to us, in a structured, commonly used and machine-readable format and to have it transmitted to another entity (to the extent that such data was processed by Us on the basis of consent or because it such processing was necessary for the performance of a contract).
Additionally, you will have the following rights:
- Right to object
- to object on grounds relating to your particular situation, at any time, to processing of personal data concerning you, which is based on our legitimate interests. This also applies to profiling based on these provisions;
- to object to our processing of personal data for direct marketing purposes. This applies to profiling to the extent that it is related to such direct marketing;
- Automated individual decision-making, including profiling not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you, or similarly significantly affects you.